As writers, we all are likely familiar on some level with the eponymous Microsoft Word in some iteration as it has been the standard application for decades when it comes to creating text files. The problem is that as Word has grown up, it has become much more complex and lots of variations are introduced as people use different versions on different operating systems.
One of the inevitable problems this creates is the use of different fonts on different systems. What the writer has on their operating system (say Windows 7, Windows 8, or Windows 10) may not match what the editor or beta reader has on their operating system – even if it is the same operating system! Once you start inserting other OS’s like Macs and different flavors of their OSX system as well, it can create a real spider web of problems for the writer.
As much as we would love to have standardized fonts on all systems though, that goal is really pie in the sky. So, the fix is for a writer to embed their fonts in the work, so editors, agents and beta readers don’t have to mess around with getting new fonts just to read your work.
With that in mind, I offer you today the method for embedding a font in your 2013 Word document:
- Go to the File option on the far left side of Word Ribbon Menu
- Go down to the very bottom and you should see a selection titled Options (on the left)
- When you click that, an popup menu should load that will give several more advanced options you can configure for Microsoft Word, as shown below.
- Click on the “Save” settings (the 4th selection down on the left hand side).
- Now, you should see something very similar to the screenshot below. To embed the font in your document, click on the check box my red arrow is pointing to.
Click the OK button to confirm and you should be all set.
Two final notes here:
- You should only be embedding fonts that the person you are sending the file to does not have on their system. Embedding the fonts will allow them to see the font as you wish them to see it. It will not, however, install the font on their computer.
- Embedding a font is very different from installing a font. Perhaps that will be a blog post for another day. 🙂
Based on email I’ve received on this, here’s the steps to get there in earlier versions of Word:
- Click on the Windows button the far left of Word (shown below is Word 2007)
- The Word Options button will now be on the bottom of the window that loads
- From there, it’s the same (under the Save menu, Embed fonts is in the bottom section)